Buy What the Work Requires.
Manage production materials and supplier purchasing within the print workflow. ePRO connects buying activity with the jobs, outsourced services and inventory requirements that created the demand.
Product views shown with sample data.
A Purchase Order Should Explain More Than What You Bought.
It should also make the requirement clear.
Which job needs the material? What specification has been agreed? When is it required? Should the supplier deliver to production, the warehouse or the customer?
Keep that operational context with the purchase instead of relying on someone to remember why the order was raised.
Manage Materials and External Requirements.
- 01
Production materials
Maintain material records for the inputs used by your operation. Support purchasing for paper, substrates, finishing supplies, packaging materials and customer-specific stock.
- 02
Purchase orders
Record the supplier, product or service, quantity, agreed purchase price, specification, required date and delivery instructions.
- 03
Job-related purchasing
Associate purchases with the customer work they support. Keep externally purchased materials, production and specialist services visible within the wider requirement.
- 04
Stock replenishment
Purchase goods for inventory where they will be held for later use or release. Continue the transaction through receipt into the relevant stock workflow.
Know Where the Purchase Is Going.
Not every purchase follows the same route.
Materials may be required for a production job. Finished goods may enter the warehouse. Outsourced work may be delivered directly by the supplier.
Agreeing the destination at the purchasing stage helps the receiving or fulfilment team understand what should happen when the goods are ready.
Protect the Commercial Decision After the Sale.
Once a customer accepts a selling price, purchasing still affects the outcome.
An increased material cost or an additional external process can change the economics of the job. Keeping purchasing associated with the original requirement makes those discussions more informed.
The aim is not simply to buy cheaply. It is to buy the right requirement at an understood cost.
From Requirement to Receipt.
- 01Job or Stock Requirement
- 02Supplier Selection
- 03Purchase Order
- 04Supply
- 05Receipt or Direct Delivery
Frequently asked questions
Can purchase orders cover services as well as materials?
Yes. Purchasing supports outsourced print, specialist finishing and supplier services alongside physical materials.
Can purchased products enter warehouse stock?
Yes. Externally sourced products can be received into inventory for later release.
How does this differ from Outsourcing & RFQs?
RFQs obtain supplier quotations. Purchasing records the commitment to buy and connects that order with the operational requirement.
Put Purchasing in the Same Workflow as Production.
Review how your material requirements and supplier orders connect with jobs, stock and delivery.
