Software for the Business of Print.
Choose the licensing and pricing model that fits your organisation—from source-code access and government procurement to a fixed monthly subscription or usage-based pricing.
Connect customer ordering, estimating, production, purchasing, inventory, delivery and invoicing in one operational system.
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Source Code
Custom quotation
Designed for
Organisations requiring source-code access and greater control over future development.
See details - 02
Government
Custom quotation
Designed for
Public-sector print operations with defined procurement, implementation and deployment requirements.
See details - 03
Enterprise
From $998/month
Designed for
Established print businesses seeking a fixed software subscription and unlimited MIS users.
See details - 04
Small Business
From $400/month
Designed for
Businesses preferring to pay according to the billable records they create.
See details
All prices are in USD and exclude applicable taxes. Setup, implementation and AI usage are priced separately.
Greater control over your software's future.
Custom quotation
For organisations that require access to the ePRO application source code, with rights to maintain or adapt the software within an agreed licence.
This option is for buyers making a long-term technology decision—not simply choosing a monthly software package.
- 01
A foundation for your own development
A source-code agreement can be structured around your organisation's intended use, technical resources and development requirements.
The agreement defines the application code supplied, permitted modifications, deployment rights and responsibilities for maintaining the resulting system. Your technical team's role and any continuing involvement from PrintMIS are established before handover.
- 02
A clearly defined technical handover
The proposal sets out the codebase and version to be supplied, available documentation, build and deployment requirements, third-party dependencies and any agreed developer onboarding.
Technical handover, implementation, migration, training and ongoing engineering assistance are separately identified, so the scope of the licence is clear.
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Licensing rights agreed in writing
Source-code access does not automatically transfer ownership of PrintMIS intellectual property.
Exclusivity, resale, redistribution, sublicensing, territory rights and ownership transfer require separate negotiation and express agreement. Third-party software and services remain subject to their respective licences.
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How pricing is determined
Pricing reflects the rights requested, intended use, deployment scope, technical handover and ongoing support requirements.
A defined solution for public-sector print operations.
Custom quotation
For government departments, public-sector organisations and central print facilities purchasing a print management system through a formal requirements and procurement process.
The proposal is built around the work your organisation needs to manage, the people who will use the system and the conditions under which it must operate.
- 01
Start with the requirement
Define how requests enter the print operation, who approves them, how work is estimated and produced, and how purchasing, stock, delivery and reporting should be managed.
Departmental ordering, internal print services, outsourced production and multiple delivery locations can be considered within the agreed operational scope.
- 02
Separate standard functionality from project requirements
Your proposal identifies which requirements are addressed through standard functionality, configuration, integration or custom development.
This gives your procurement and implementation teams a clearer basis for evaluating scope, cost and delivery. Requirements outside the agreed solution are identified rather than assumed to be included.
- 03
Assess deployment and security requirements
Hosting arrangements, access requirements, data location, infrastructure responsibilities and organisation-specific security conditions are reviewed for the proposed deployment. PrintMIS discusses security arrangements relevant to individual installations.
Any mandatory standards, certifications or contractual conditions must be assessed explicitly. They are not implied by the Government package name.
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Price the complete project
The commercial proposal distinguishes software licensing from implementation, data migration, integrations, training, documentation and ongoing services.
Project stages, acceptance criteria, support arrangements and payment terms are agreed as part of the contract.
A fixed software subscription for your print operation.
From $998/month
For established printers and print management businesses that want a predictable core software charge, without paying separately for every internal MIS user or standard transaction record.
Standard subscription
| Included | What this means |
|---|---|
| Core ePRO Web-to-Print MIS | Access to the standard operational modules described below. |
| Unlimited MIS users | No user cap and no additional per-user subscription charges. |
| One private customer storefront | One customer storefront licence is included. Initial configuration forms part of implementation. |
| Standard record creation | No per-record charges for estimates, jobs with packing slips, purchase orders or invoices under this subscription. |
| Standard QuickBooks Online integration | The standard connection is included; setup and the required data flow are confirmed during implementation. |
The standard software subscription is $998/month. Additional services, storefronts or deployment requirements may increase the total cost.
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Bring the team into the same system
Give estimating, production, purchasing, warehouse and administration staff access without adding another user subscription each time your team grows.
Unlimited MIS users means unlimited internal user accounts within the agreed installation. It does not mean unlimited storefronts, separate installations or custom development.
- 02
Extend the implementation where required
Additional customer storefronts, multiple-site requirements, customer intranets, external applications and specialised workflows are scoped separately.
Available integration options include QuickBooks Online, Stripe and GoShippo. Custom connections require agreement on the systems involved, information exchanged and workflow to be supported.
Pay according to the records you create.
From $400/month
A usage-based pricing model for businesses that prefer a lower starting monthly commitment rather than the fixed Enterprise subscription.
Per-record pricing
Your software charge is based on the following billable records, subject to a $400 minimum monthly bill.
| Billable record | Charge |
|---|---|
| Estimate | $1 |
| Job + Packing Slip | $1 |
| Purchase Order | $1 |
| Invoice | $1 |
Unlimited MIS users. No additional per-user charges.
Storefront quantities, configuration and any additional implementation requirements are confirmed in your proposal.
How the monthly minimum works
Your monthly software bill is $400 or the total value of your billable records, whichever is higher.
The minimum is not a $400 base fee added to your usage.
| Billable records created in a month | Monthly software charge |
|---|---|
| 250 | $400 |
| 650 | $650 |
| 1,200 | $1,200 |
The $400 minimum applies during the active subscription term, including months when usage falls below that amount.
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One estimate charge—not a charge for every revision
An estimate is charged once when it is created.
You can revise or reuse that estimate multiple times for the same customer without another estimate charge. Any subsequent billable job, purchase order or invoice is charged separately.
- 02
A record is not the same as a job
One piece of work can generate several billable records.
For example, an estimate followed by a job with its packing slip, one purchase order and one invoice creates four billable records—$4 towards your monthly usage total.
Not every job requires a purchase order, and not every estimate becomes a job.
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Know when a fixed subscription makes sense
At 998 billable records per month, the per-record software charge equals the $998 Enterprise subscription.
Above that level, the fixed subscription has a lower core software charge, assuming equivalent scope. Implementation, additional services and AI usage remain separate.
The operational system behind the pricing.
Web-to-Print Storefronts
Give customers controlled access to products, pricing, ordering and history.
CRM
Maintain customer, prospect, contact and supplier information.
Print Estimating
Build estimates around specifications, production costs and pricing rules.
Outsourcing & RFQs
Request supplier prices for externally produced work.
Job Management
Carry approved specifications into production jobs.
Job Board & Planning
Monitor work, priorities, production stages and due dates.
Materials & Purchasing
Manage material requirements and purchase orders.
Warehouse & Inventory
Manage customer-owned and company-owned stock.
Delivery & Fulfilment
Organise packing, dispatch and delivery.
Invoicing
Bill jobs, delivered quantities and warehouse releases.
Reporting
Review commercial and operational activity.
These are ePRO's core capabilities. Storefront quantities, integration scope and customer-specific requirements are established in the proposal.
Software is one part of the investment. Getting it working for your business is the other.
Implementation establishes the estimating rules, production routes, stock and pricing your team will use. Training prepares the people responsible for operating the system.
Your proposal separates these services from the recurring software charge.
| Service | How it is priced |
|---|---|
| Setup & implementation | Quoted according to the configuration, workflows and rollout required. |
| Data migration | Quoted according to the source systems, data quality, volume and agreed import scope. |
| Training | Scoped around the teams, roles and sessions required. |
| Additional storefronts | Licensing and configuration charges are stated separately. |
| API setup & custom integrations | Technical discovery, developer onboarding and development are scoped before work begins. |
| Custom development | Quoted against an agreed specification and acceptance criteria. |
| Hosting, maintenance & support | Included services and any additional recurring charges are identified in the proposal. |
| AI usage | Priced separately from the standard software subscription or record charges. |
Third-party subscriptions, payment-processing fees, carrier charges and other external service costs are separate unless expressly included.
Frequently asked questions
Do you charge for additional MIS users?
No. ePRO does not cap internal MIS users or add a subscription charge for each additional user. Storefronts, separate installations, custom development and other project requirements are different from user accounts and are scoped separately.
Is the $400 Small Business minimum added to usage?
No. You pay $400 or your total billable record charges, whichever is higher. For example, $650 of billable records produces a $650 software bill—not $1,050.
Does the Enterprise subscription have per-record charges?
No. The standard $998 monthly subscription does not apply the Small Business plan's $1 charges to standard estimates, jobs with packing slips, purchase orders or invoices. Separately priced services and AI usage are not included in that statement.
Can we buy a licence outright without purchasing source-code access?
Yes. An outright software licence can be quoted separately. The proposal defines the permitted use, deployment scope and arrangements for hosting, maintenance, support and updates. An outright software licence does not automatically include source code.
Is AI included in the advertised prices?
AI usage is priced separately. ePRO AI is being introduced in phases, beginning with estimating. The availability and scope of AI functions must be confirmed for your implementation rather than assumed to be included in every package.
Are integrations included automatically?
Not every integration or workflow is included automatically. The Enterprise subscription includes the standard QuickBooks Online connection. Configuration, custom data flows, additional integrations and third-party service charges are assessed separately. Integration availability does not mean every possible function is included.
Does a monthly price mean we can cancel at any time?
The monthly price describes the software charge. It does not, by itself, define the contract term. The minimum term, billing arrangements, renewal conditions and cancellation provisions are confirmed in your proposal before purchase.
What support will we receive?
Your proposal identifies the support included, the channels available and the responsibilities of each party. Additional training, development assistance or organisation-specific support requirements are separately agreed. PrintMIS provides implementation, role-based training and assistance with the ongoing use of the system.
See the Workflow. Understand the Investment.
Tell us how your organisation receives work, estimates, produces, purchases, stores, delivers and bills. We will define the software, implementation and ongoing services required so you can assess the complete proposal, not just the monthly headline price.
