Print Estimating Softwarefor Fast, Accurate Quotes.
Create structured print estimates using job specifications, costs, production requirements and controlled markups.
Estimating on its own. Or estimating as the first step of everything after it.
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PrintMIS provides print estimating software for different types of print businesses — from standalone AI-assisted estimating to estimating integrated within a complete Web-to-Print MIS.
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Two approaches, depending on how much of the print workflow you need to manage.
From Specification to Selling Price.
Print estimating software helps printers, print brokers and print management companies calculate the expected cost and selling price of a print job.
Instead of building every quote manually, an estimating system provides a structured method for capturing specifications, calculating costs, applying markups and producing a customer quotation.
Depending on the operation, this can include:
- Materials and Substrates
- Printing
- Finishing
- Outsourced Services
- Production Quantities
- Setup Costs
- Markups
- Selling Prices
- Gross Profit
- Customer Pricing
PrintMIS provides two approaches to print estimating depending on how much of the print workflow you need to manage.
One for businesses that need estimates. One for businesses that need everything after them.
Standalone Print Estimating Without a Full MIS.
For small printers, print brokers, print buyers and businesses that primarily need to create estimates, the AI Print Estimator provides a simpler entry point.
The estimator helps turn a print requirement into a structured specification before applying estimating rules and pricing.
It can help with:
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Specification Capture
Turn a customer requirement into a structured print specification.
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Estimating Rules
Apply defined estimating and costing rules consistently.
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Materials and Processes
Identify appropriate materials and production processes for the job.
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Cost and Selling Price
Calculate expected costs and apply the required selling price.
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Margin Protection
Apply pricing controls designed to protect the required margin.
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Quote Creation
Produce a structured estimate that can be presented to the customer.
When Estimating Is Part of a Larger Print Workflow.
For printers and print management companies that require estimating to continue through the rest of the business, estimating is available within ePRO Web-to-Print MIS.
An estimate does not have to remain an isolated quotation. Once accepted, the information can continue into the operational workflow.
Estimate → Quote Approval → Job → Production → Purchasing → Delivery → Invoice
This reduces repeated data entry and provides a common workflow from the initial enquiry through to completion.
Estimating History
Previous estimates and jobs can provide a useful reference when preparing new quotations.
Job Conversion
Approved estimates can be converted into jobs without rebuilding the specification.
Production
Job information can continue into job tickets, planning and production workflows.
Materials
Material requirements can be connected to purchasing and warehouse processes.
Outsourcing
External production requirements can be managed through RFQs and purchasing.
Invoicing
Completed work can continue through delivery and invoicing.
Know the Cost Before You Quote.
A print estimate is only useful if the business understands what sits behind the selling price.
PrintMIS estimating can account for the different cost components involved in producing a job and apply the required pricing rules.
This provides visibility into:
- 01Cost PriceThe expected cost of producing the work.
- 02Cost per UnitThe production cost expressed against the quantity being estimated.
- 03Sell per UnitThe selling price at unit level.
- 04ProfitThe difference between the calculated cost and selling price.
- 05Sell PriceThe final price presented for the estimate.
The objective is not simply to generate a number quickly.
It is to produce a commercially usable estimate while maintaining control over costs and margins.
The Specification Decides the Price.
A print estimate starts with the specification.
PrintMIS provides a structured estimating process so that these requirements can be captured and converted into a quotation.
All of these can influence the final cost of the work:
- Quantity
- Finished Size
- Material
- Colours
- Printing Method
- Finishing
- Delivery
For businesses using ePRO, that same information can subsequently become part of the production record rather than being entered again.
Choose the Route That Fits the Business.
AI Print Estimator
Designed for businesses that want standalone print estimating without implementing a complete MIS.
Suitable for:
- 01Small printers
- 02Print brokers
- 03Print buyers
- 04Agencies
- 05Businesses purchasing print
ePRO Web-to-Print MIS
Designed for printers and print management companies that require estimating as part of a broader operational system.
Estimating connects with:
- 01Customers
- 02Web-to-print
- 03Quote approval
- 04Job management
- 05Production
- 06Materials
- 07Purchasing
- 08Warehouse
- 09Delivery
- 10Invoicing
- 11Reporting
Print Estimating That Can Grow With the Business.
PrintMIS provides both.
Not every print business needs the same system.
Some businesses simply need a faster way to prepare quotations.
Others need estimating to be the beginning of a controlled workflow covering the entire job lifecycle.
Start with standalone AI-assisted estimating, or use estimating as part of ePRO Web-to-Print MIS.
Frequently asked questions
What is print estimating software?
Print estimating software calculates the expected cost and selling price of a print job from its specification, production requirements, materials, processes and pricing rules.
Who uses print estimating software?
Commercial printers, digital printers, print brokers, print management companies, print buyers and other organisations that regularly quote print work can use print estimating software.
Can I use PrintMIS estimating without implementing a full MIS?
Yes. The AI Print Estimator is designed for businesses that primarily require estimating without implementing the complete ePRO MIS workflow.
Does ePRO include print estimating?
Yes. Estimating forms part of ePRO Web-to-Print MIS and can connect the quotation with subsequent job, production, purchasing, delivery and invoicing processes.
Can estimates be converted into jobs?
Within ePRO, accepted estimates can continue into the job workflow, reducing the need to enter the same specification again.
Does PrintMIS support markup and margin control?
Yes. Pricing rules can be used to calculate selling prices while maintaining control over the required markup and profitability.
Estimate on Its Own, or Estimate End to End.
Need to create print estimates without implementing a complete MIS? Need estimating connected to web-to-print, jobs, production, purchasing, warehouse, delivery and invoicing?
PrintMIS — software for estimating, managing and connecting print.